The HR/Admin Associate handles day-to-day HR administrative, facilities, and employee support functions to ensure efficient office operations. The role coordinates with HR, Finance, IT, Property Management, and external vendors to facilitate onboarding, asset management, office maintenance, and employee services.

Key Responsibilities

Building & Facilities Administration

• Process and distribute RFID access badges for new hires and replacements, including coordination and follow-ups with Building Property Management.
• Maintain employee access lists and coordinate with Building Administration and lobby guards.
• Monitor building concerns, including air-conditioning, housekeeping, and maintenance.
• Process and file monthly building-related bills (rent, maintenance, electricity, and water) through DMS.

2. Office Supplies & Inventory Management

• Monitor and replenish office, cleaning, restroom, and common-area supplies.
• Maintain inventory logs and purchase records, including receipts and supporting documents.
• Coordinate purchasing documentation, liquidation, and reporting with Finance.

3. Company Assets & IT Coordination

• Coordinate laptop deployment, asset accountability forms, and documentation for new hires.
• Process and file printer-related vendor invoices for payment.

4. Onboarding & Employee Administration

• Support onboarding through laptop deployment and IT coordination.
• Facilitate company email creation, employee ID processing, photo capture, e-signature collection, printing, and distribution.
• Ensure timely completion of RFID badges and other onboarding requirements.
• Enroll employees in the biometric machine.

5. Employee Engagement & Support

• Provide administrative and purchasing support for town halls, employee engagement activities, and internal events.
• Coordinate the shipment of job offers, employment contracts, and monthly complimentary products, including provincial deliveries through LBC.
• Respond to routine employee administrative inquiries and coordinate with the appropriate departments for resolution.
• Perform other HR and administrative duties as assigned.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience in HR administration, office administration, or people operations.
• Strong organizational, documentation, and coordination skills with attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Effective communication and stakeholder management skills.
• Experience in retail, beauty, or e-commerce is an advantage.